Personnel Files

 

Effectively track your employee data and manage all of your personnel files.

Whether you have five employees or five Hundred, managing employee records can easily get out of hand.

At a time when it’s imperative to keep organized, consistent, and accurate records on all employees, we have developed a proven effective approach to track your employee data and manage your personnel files. (It is important to remember that all employee files are subject to state and federal audits or legal proceedings; thus, it is critical to ensure that your personnel files are kept neat and organized, containing only the required documents inside of them.)

Following our guidelines, you will learn what should and shouldn’t be in a personnel file and be vigilant about what goes in and what stays out.

Our personnel files consist of separated numbered sections providing an easy reference for required documentation and a manageable process of maintaining accurate information.

 

Skills Competency Evaluations

This is a required evaluation for all field personnel at hire and then once yearly. Skills Competency Evaluations measure an individual’s ability to perform fundamental skills in a safe and competent manner.

 

In-Services Education Plans

Our 25 in-service education programs have test evaluations and certificates of completion.

As you develop your in-service education requirements for your filed personnel, make sure you provide a variety of options and good in-service training.

This, in fact, can change the lives of your nurses and many patients to follow.

PERSONNEL FILE SECTIONS (Sections 1-8)
SECTION I

  • Employment Application
  • Interview Review Form
  • Professional Reference Check Form

 


SECTION II

  • License Copy /Online Verification
  • Diploma, Degree or Transcript (required)Social Security Card
  • CPR Card
  • Driver’s License
  • Auto Insurance

 


SECTION III

  • Orientation Checklist Form
  • Job Acceptance Statement Form
  • Job Descriptions (Not Included)
  • Performance Evaluation (Not Included)
  • Skills Competency Evaluations Forms
  • Counseling/Disciplinary Actions

 

SECTION IV

  • In-services Education Plans
  • Continuous Education /  Class Certificates

 

SECTION V

  • Criminal History Check Forms
  • Field Practices Statement Form
  • Confidentiality Statement Form
  • Policies and Procedures Statement Form
  • Protective Equipment Statement Form
  • Exit Interview Form

 

SECTION VI

  • All Payroll Forms
  • Miscellaneous Forms

 

SECTION VII  ( Separate File)

  • Separate Health Record for Field Staff
  • Mantoux  Testing
  • Xray Immunizations
  • Hepatitis Declination/Acceptance
  • OTHER CONFIDENTIAL INFORMATION

 

SECTION VIII

  • Separate FileAll I – 9s / Alphabetized In One Folder
SKILLS COMPETENCY EVALUATIONS
  • Skills Core Competency Evaluation for Registered Nurses
  • Skills Core Competency Evaluation for Licensed Practical Nurses
  • Skills Core Competency Evaluation for Licensed Vocational Nurses
  • Skills Core Competency Evaluation for Medical Social Worker
  • Skills Core Competency Evaluation For Physical Therapist
  • Skills Core Competency Evaluation For Occupational Therapist
  • Skills Core Competency Evaluation For Speech Therapist
  • Skills Core Competency Evaluation For Home Health Aide
IN-SERVICES EDUCATION PLANS
Abuse Neglect and Exploitation (education plan)
Alzheimer’s Disease (education plan)
Behavior Management (education plan)
Bloodborne Pathogens (education plan)
Depression (education plan)
Diabetes (education plan)
End of Life (education plan)
Heart Disease (education plan)
Incontinence and Constipation (education plan)
Infection Control (education plan)
Lifting and Transferring (education plan)
Malnutrition and Dehydration (education plan)
Medical Device Reporting (education plan)
Mental Illness (education plan)
Nutrition (education plan)
Oxygen Training (education plan)
Pain Management (education plan)
Personal Care/Skin Care (education plan)
Psychosocial (education plan)
Range of Motion and Positioning (education plan)
Respiratory Disorders (education plan)
Seizures and Strokes (education plan)
Vital Signs (education plan)